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Tuesday, May 6
 

1:00pm EDT

2:30pm EDT

Supplier Set Up
Tuesday May 6, 2025 2:30pm - 6:00pm EDT
Tuesday May 6, 2025 2:30pm - 6:00pm EDT
Paris 1-4

4:00pm EDT

Buyer Orientation
Tuesday May 6, 2025 4:00pm - 4:30pm EDT
Tuesday May 6, 2025 4:00pm - 4:30pm EDT
Elan Ballroom

4:30pm EDT

Opening Remarks
Tuesday May 6, 2025 4:30pm - 5:00pm EDT
Tuesday May 6, 2025 4:30pm - 5:00pm EDT
Elan Ballroom

5:00pm EDT

Executive Keynote
Tuesday May 6, 2025 5:00pm - 5:15pm EDT
Tuesday May 6, 2025 5:00pm - 5:15pm EDT
Elan Ballroom

5:15pm EDT

QuickFire Session
Tuesday May 6, 2025 5:15pm - 5:30pm EDT
Tuesday May 6, 2025 5:15pm - 5:30pm EDT
Elan Ballroom

6:30pm EDT

GMITE & ULTRA Evening Reception
Tuesday May 6, 2025 6:30pm - 8:00pm EDT
Tuesday May 6, 2025 6:30pm - 8:00pm EDT
Pavilion
 
Wednesday, May 7
 

8:00am EDT

GMITE & ULTRA Networking Breakfast
Wednesday May 7, 2025 8:00am - 9:00am EDT
Wednesday May 7, 2025 8:00am - 9:00am EDT
Paris Salon 5-7

8:00am EDT

Hospitality Desk
Wednesday May 7, 2025 8:00am - 5:00pm EDT
Wednesday May 7, 2025 8:00am - 5:00pm EDT
Paris Central Foyer

9:10am EDT

Welcome to Trends & Topics Day
Wednesday May 7, 2025 9:10am - 9:10am EDT
New for 2025, the “Trends & Topics” day, where thought leaders will present various subjects driving the
industry’s current and future business including global geopolitics and travel policies/advisories, the growth of
bleisure, and the growing client demands for authentic travel experiences to audiences from both GMITE and Luxury Travel Advisor's ULTRA Summit.
Wednesday May 7, 2025 9:10am - 9:10am EDT
Elan Ballroom

9:10am EDT

General Session
Wednesday May 7, 2025 9:10am - 9:45am EDT
Wednesday May 7, 2025 9:10am - 9:45am EDT
Elan Ballroom

9:45am EDT

Executive Keynote Presentation
Wednesday May 7, 2025 9:45am - 10:00am EDT
Wednesday May 7, 2025 9:45am - 10:00am EDT
Elan Ballroom

10:00am EDT

Beyond the Itinerary: The Future of Trust, Well-Being & Sustainability in Luxury Travel & Events
Wednesday May 7, 2025 10:00am - 10:30am EDT
In an era where discerning travelers and high-impact events demand more than just opulence, the travel industry can’t afford to let a changing global and generational landscape take a back seat. This dynamic, TED-style panel unpacks the most pressing challenges and opportunities shaping the future of luxury travel and meetings.

From redefining trust and safety to prioritizing human sustainability, we’ll explore how ethical responsibility is becoming the new currency of influence. Discover how sustainability in meetings goes beyond greenwashing and into meaningful action. Gain insight into the silent crisis of mental distress within our industry—and how to build a culture that supports well-being without sacrificing excellence. Finally, as Gen Z and Gen Y reshape the workforce, learn what it takes to attract, engage, and retain the next generation of industry leaders.

This isn't just a discussion—it's a wake-up call.

Join us for an eye-opening session that will challenge perspectives, spark action, and redefine the future of luxury travel and meetings.
Speakers
avatar for Tammy Hsu, CMP

Tammy Hsu, CMP

Sustainability Events Manager, S&P Global Intelligence
Tammy Hsu is a Certified Meeting Professional (CMP) with additional specialized certifications in sustainable event planning and circularity from various institutions. With over a decade of hands-on experience in planning events across nonprofits, corporations, and higher education... Read More →
avatar for Janice Cardinale VEMM

Janice Cardinale VEMM

Founder, Event Minds Matter
Forbes Woman, Top 100 Most Influential People in Events 23/24, Top 20 Most Influential Canada 2024, Smart Meetings Entrepreneur & Hall of Fame 22/23, BizBash 15 over 50, Gather Voices Top 50 2024. Founder Event Minds Matter.Heart-Centric Entrepreneur, Leader, Mentor, Wellness Advocate... Read More →
Wednesday May 7, 2025 10:00am - 10:30am EDT
Elan Ballroom

10:45am EDT

Breathing Through Burnout: Reclaiming Your Energy and Focus (Optional)
Wednesday May 7, 2025 10:45am - 11:45am EDT
Sign-ups required. Comfortable clothes recommended but not required. Attendees will be laying down on the floor/yoga mat.

Join Sepideh Eivazi, wellness visionary, mental health advocate, and founder of Dawn of the Earth, for a transformative somatic breathwork session designed to release burnout, restore energy, and regain mental clarity. With over 15 years of experience in the hospitality industry as a former hotelier and current event planner, Sepideh deeply understands the unique challenges faced by those in this fast-paced field. Her personal insight into the demands of hospitality and event planning has shaped her approach to creating restorative spaces for individuals to reconnect, recharge, and find balance.
As the member of the Breathe Initiative at the Global Wellness Institute, Sepideh integrates her expertise in mental health advocacy and somatic breathwork to guide you through an experience that helps calm your nervous system, ease stress, and boost emotional resilience through deep breathing techniques with mindfulness practices, activating your parasympathetic nervous system to release tension and create lasting peace.

Whether you’re struggling with mental fatigue, stress, or the overwhelming demands of the hospitality industry, this session offers a healing space to restore focus and clarity. It’s the perfect complement to the mental health theme of the panel discussion, providing you with powerful tools to manage stress and reclaim your energy in the face of daily challenges.

Come as you are, and leave empowered with a clearer mindset, focused energy, and a greater sense of balance.

Meet in lobby.
Speakers
avatar for Sepideh Eivazi

Sepideh Eivazi

Director of Global Accounts, Elevated Meeting Solutions
Sepideh is the founder of Dawn of the Earth, a unique platform blending somatic breathwork with custom-made teas to promote holistic wellness. As a member of the Breathe Initiative at the Global Wellness Institute, Sepideh educates others on the transformative power of breathwork... Read More →

Wednesday May 7, 2025 10:45am - 11:45am EDT

10:45am EDT

Great Minds Think Differently! (optional networking activity)
Wednesday May 7, 2025 10:45am - 12:15pm EDT
Solve a problem with your assigned tablemates.  Teams of 5 to 10 randomly assigned.  Work together to develop solutions you will share.  Indoor activity, timed,  results-oriented.

Sign-ups required. Please check back to sign up.

Meet in Atrium.
Wednesday May 7, 2025 10:45am - 12:15pm EDT

10:45am EDT

Nature Walk (optional networking activity)
Wednesday May 7, 2025 10:45am - 12:15pm EDT
Sign-ups required.  Please check back to sign up.

Meet in lobby.
Wednesday May 7, 2025 10:45am - 12:15pm EDT

10:45am EDT

Scavenger Hunt (optional networking activity)
Wednesday May 7, 2025 10:45am - 12:15pm EDT
Hunting for a win?  Join our photo Scavenger Hunt.  Along with your randomly assigned team members, find and photograph 10 specific items/locations all within reasonable walking distance from the hotel’s main lobby.  Take a photo with your team’s instant camera, all team members (minus one) must be in the photo with the “found” item.  Be the first team with the correct 10 photos to return to our desk and you could be the winner.

Teams are 6-10 people. Sign-ups required. Sign-up sheet to come. Please check back to sign up.

Meet in Atrium. 
Wednesday May 7, 2025 10:45am - 12:15pm EDT

12:30pm EDT

GMITE & ULTRA Networking Lunch
Wednesday May 7, 2025 12:30pm - 1:30pm EDT
Wednesday May 7, 2025 12:30pm - 1:30pm EDT
Paris Salon 5-7

1:45pm EDT

One-to-One Meetings
Wednesday May 7, 2025 1:45pm - 3:12pm EDT
Wednesday May 7, 2025 1:45pm - 3:12pm EDT
Paris 1-4

3:12pm EDT

Networking Break
Wednesday May 7, 2025 3:12pm - 3:30pm EDT
Wednesday May 7, 2025 3:12pm - 3:30pm EDT
Paris Central Foyer

3:30pm EDT

One-to-One Meetings
Wednesday May 7, 2025 3:30pm - 4:39pm EDT
Wednesday May 7, 2025 3:30pm - 4:39pm EDT
Paris 1-4

4:40pm EDT

Free Time to Enjoy the Resort
Wednesday May 7, 2025 4:40pm - 6:30pm EDT
Wednesday May 7, 2025 4:40pm - 6:30pm EDT

6:30pm EDT

Evening Activity & Reception
Wednesday May 7, 2025 6:30pm - 8:00pm EDT
Wednesday May 7, 2025 6:30pm - 8:00pm EDT
Chateau Lawn

8:00pm EDT

Experience Showcase
Wednesday May 7, 2025 8:00pm - 9:30pm EDT
Wednesday May 7, 2025 8:00pm - 9:30pm EDT
Van Gogh, Mozart, Chopin, Monet, Beethoven, Bach
 
Thursday, May 8
 

8:00am EDT

Networking Breakfast
Thursday May 8, 2025 8:00am - 8:45am EDT
Thursday May 8, 2025 8:00am - 8:45am EDT
Paris Salon 5-7

8:00am EDT

Hospitality Desk
Thursday May 8, 2025 8:00am - 4:30pm EDT
Thursday May 8, 2025 8:00am - 4:30pm EDT
Paris Central Foyer

9:00am EDT

Morning Remarks
Thursday May 8, 2025 9:00am - 9:10am EDT
Thursday May 8, 2025 9:00am - 9:10am EDT
Elan Ballroom

9:10am EDT

From Gucci to Bougie: Interpreting Tomorrow’s Luxury Marketplace
Thursday May 8, 2025 9:10am - 9:30am EDT
Join this panel discussion and explore the evolving landscape of luxury travel and how the very definition of luxe continues to evolve. Learn from the experts as they focus on critical opportunities in luxury travel and meetings, including quiet luxury, wellness and health, the heightened focus on safety, luxury spend (from mocktails to plane tails) and the influence of the HENRY and millennial demographics on the luxury market. Leave with concrete ideas for meeting the needs of luxury consumers, today and tomorrow. 

Learner Outcomes: 
  1. Understand the Evolving Definition of Luxury: Gain insights into how the concept of luxury has shifted and what it means for today's discerning consumers. 
  1. Explore Technological Innovations: Learn what trends are impacting travel decisions and how to implement new strategies to meet consumers’ needs. 
  1. Apply Key Consumer Trends: Discover the latest trends in wellness, safety and the preferences of high earners not rich yet (HENRYs) and how they impact the luxury market. 
Speakers
avatar for Danene Dustin

Danene Dustin

Sr Global Sales Executive, Morris Meetings & Incentives
Danene is a seasoned travel expert specializing in the creation of unforgettable incentive programs. Her deep understanding of event planning and conference coordination, combined with her extensive international experience, makes her uniquely qualified to design impactful travel... Read More →
avatar for Tavar James

Tavar James

Vice President, BoomPop
Tavar James is a marketing & events champion with a proven record across industries. He began his career in the hospitality industry, working for the world’s largest hotel chain, Marriott International. He developed a niche for excellent service and client obsession through to his... Read More →
avatar for John E. Dirba, CMM

John E. Dirba, CMM

Managing Director, HelmsBriscoe
John launched his career in the hospitality industry in Dallas, Texas, following his graduation from the University of North Texas, where he earned a Bachelor of Science degree in Hotel/Restaurant Management with a minor in Business. Over the course of his extensive career, John has... Read More →
avatar for Jessie States

Jessie States

Vice President, Consulting, Meeting Professionals International
Jessie States, CMP, CMM, is the Vice President, Consulting for Meeting Professionals International where she leads the integration and execution of client services, including live event design, focus groups, research and bespoke training. Prior to her current role, Jessie led the... Read More →
Thursday May 8, 2025 9:10am - 9:30am EDT
Elan Ballroom

9:30am EDT

Keynote Presentation
Thursday May 8, 2025 9:30am - 9:45am EDT
Thursday May 8, 2025 9:30am - 9:45am EDT
Elan Ballroom

10:00am EDT

One-to-One Meetings
Thursday May 8, 2025 10:00am - 10:51am EDT
Thursday May 8, 2025 10:00am - 10:51am EDT
Paris 1-4

10:51am EDT

Networking Break
Thursday May 8, 2025 10:51am - 11:05am EDT
Thursday May 8, 2025 10:51am - 11:05am EDT
Paris Central Foyer

11:05am EDT

One-to-One Meetings
Thursday May 8, 2025 11:05am - 12:04pm EDT
Thursday May 8, 2025 11:05am - 12:04pm EDT
Paris 1-4

12:05pm EDT

Networking Lunch
Thursday May 8, 2025 12:05pm - 1:05pm EDT
Thursday May 8, 2025 12:05pm - 1:05pm EDT
Paris Salon 5-7

1:25pm EDT

One-to-One Meetings
Thursday May 8, 2025 1:25pm - 2:52pm EDT
Thursday May 8, 2025 1:25pm - 2:52pm EDT
Paris 1-4

2:52pm EDT

Networking Break
Thursday May 8, 2025 2:52pm - 3:12pm EDT
Thursday May 8, 2025 2:52pm - 3:12pm EDT
Paris Central Foyer

3:12pm EDT

One-to-One Meetings
Thursday May 8, 2025 3:12pm - 4:18pm EDT
Thursday May 8, 2025 3:12pm - 4:18pm EDT
Paris 1-4

4:18pm EDT

Free Time to Enjoy the Resort
Thursday May 8, 2025 4:18pm - 6:30pm EDT
Thursday May 8, 2025 4:18pm - 6:30pm EDT

5:00pm EDT

Charcuterie Workshop (optional activity)
Thursday May 8, 2025 5:00pm - 6:00pm EDT
Learn everything you need to know about creating showstopping and delicious charcuterie boards! Filled with a variety of meats, cheeses, and other seasonal delicacies, our Charcuterie Workshop is a 60-min tutorial that is sure to leave you ready to impress at your next gathering. Guests can keep their creations and are encouraged to bring them to the closing reception reception.

Sign-ups required. Details to follow shortly.
Thursday May 8, 2025 5:00pm - 6:00pm EDT
Viking Culinary Studio (inside Winery)

5:00pm EDT

Paint & Sip (optional activity)
Thursday May 8, 2025 5:00pm - 6:00pm EDT
Sip wine while painting your very own masterpiece! We’ll provide the wine, canvases, and paintbrushes as a local artist guides you, stroke-by-stroke - for all levels of artistry! You will be provided an apron to keep your clothes clean, but dress down for this activity. Plus, you’ll be able to display your artwork at our reception immediately following.
Sign-ups required. Details to come.
Thursday May 8, 2025 5:00pm - 6:00pm EDT

7:00pm EDT

Closing Reception
Thursday May 8, 2025 7:00pm - 8:30pm EDT
Thursday May 8, 2025 7:00pm - 8:30pm EDT
 
Friday, May 9
 

7:00am EDT

Departures
Friday May 9, 2025 7:00am - 7:00am EDT
Friday May 9, 2025 7:00am - 7:00am EDT
 
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